Hello Sailfish Families,

I hope everyone is staying warm and enjoying the snow/ice. Summer swim is probably not what you are thinking about right now. But believe it or not we are beginning planning for this summer. Our first order of business is to fill 2 vacant board positions. We are looking for a treasurer and a secretary. If you are interested in getting more involved and helping us run a fun summer swim season please let me know. We promise it is work but it is also lots of fun and so rewarding to see the kids have a fun summer swim. Below are the specific details for each of the positions.

Treasurer

• •Create a Budget (January)
• •Update sponsor form (January)
• •File e-postcard/990 (February)
• •Provide proof of insurance to HOA (end of May)
• •Pay Officer's and Director's Insurance / Bollinger Liability (May)
• •Pay ODSL dues (May)
• •Get W9s from all coaches and lifeguards (May)
• •Checking account / Get bank records monthly (all year)
• •Oversee fundraising
• •Work out concessions change/money before/after each meet / be in communication with concessions (June-July)
• •Payroll / pay checks written and delivered to coaches (June-July)
• •Collect and deposit cash at end of home meets; deposit next day (June-July)
• •Collect receipts and check request forms, Write and deliver checks-only if check request form is completed (June-July)
• •Work with the board on budget/
• •Off season paperwork (proof of insurance / application for lane rental) for swim clinics; pay coach for swim clinics (Oct.-April)
• •Input data into Quicken and run reports through the summer. Maintain required records
• •Balance bank Statements monthly
• •Attend board meetings and represent t the team during meets as needed
• •Work with the board to plan and support team parties/events

Secretary

• •Take and record board meeting minutes and assign someone else to if you are not at the meeting
• •Work with board to draft, and review contracts
• •Keep documentation updated and maintain on website
• •Update website content and announcements
• •Maintain calendar for practices, social events, meets, etc...
• •Update Sailfish handbook
• •Send out email communications to the team
• •Maintain Mentor logs and produce letters at the end of the season
• •Create and monitor signups for team activities
• •Attend board meetings and represent t the team during meets as needed
• •Work with the board to plan and support team parties/events

We recently had an ODSL team meeting and they voted on the schedule options for next year. While we do not have a specific schedule yet the tentative meet schedule is below.

Looking forward to warm days on the pool deck this summer!

Erin